4 step method to help you decide if you should call a meeting

It’s truly life-changing once we start to honor our time and stop wasting it on activities that serve us very little.

One of those activities are meetings. If you’re a coach who is on their way to level up, communication with your team is your daily necessity. However, there is a big difference between time well spend and time well wasted.

If you’re a micromanager who likes to know and be in control of everything that happens in your business, it’s time to switch a few things around. It’s great and necessary to be informed of major aspects, but not everything is important enough to require your presence and involvement at every level all the time.

If you’re a high achiever, you know that productive action matters when it comes to reaching your goals. So does effective communication. Unfortunately organizing and attending meetings is a big waste of your time. Especially when the task or issue could have been solved with a quick phone call or email.

Here are a few suggestions to keep you responsible for your time and help you decide whether the meeting is necessary or it’s just another way to steal your time away:

    1. Are you clear on the situation? If the answer is “no”, then hold off the meeting. What you need to do instead is to create a plan. A strategic approach to a situation will save you time and help you get clear on agenda. This process will give you a clear idea of what to come and what to do about it. If the answer is “yes”, move on to the next question.
    2. Do I need others’ input to make progress? If there is something blocking you from making a progress, then move to the next question. However, if you feel that can get on with the situation yourself, there is no need for a meeting. All you have to do at this point is dedicate time in your calendar to get going with the work.
    3. Do you need to have a real-time conversation to make a progress? If you do need help from outside sources, establish whether you need that support in real-time. Maybe an email would work just fine?
    4. Do you need to meet face-to-face to make progress? If so, you have reached that point when you need to organize that meeting. If it’s not the case and you know that message or a phone call would love your problem, go for it.

"Organizing and attending meetings is a big waste of time." - Agnese Rudzate

It might not always be easy to decide who to invite to a meeting. Especially when an important decision needs to be made. Inviting too many people, or people who cannot help you reach your goal can cause major ineffectiveness. To determine whether a specific person will serve the agenda of the meeting, ask yourself these 2 questions: Do I need input from this person? Will this person add value?

If you’re not an organizer but have been invited to a meeting, there are a couple of things you can do to save your time:

    1. Ask for the agenda. If a meeting doesn’t have one, there is no need for it to happen in the first place. This is a great sign that your time in that meeting will not be spent on strategic goal achieving plan creation 🙂
    2. Encourage collaboration. Trust that your team is strong enough to handle situations without your constant presence and involvement. Encouragement and trust will reward themselves and show up in your time freedom and more effective teamwork.
    3. Ask for meeting notes. If you want to be informed of the situation, meeting notes is the best way to save yourself some time, but still, be in the loop of what happening.

I see a lot of time wasted why coaches who want to squeeze every precious minute out of the day. If that is the case for you start by doing a little inventory of where your time goes and how you could minimize unproductive activities creeping in. Join us at the Less is More program to create an effective communication system!

I would love to hear from you if you are a “meeting” person and how meeting impacts your time freedom?

Talk soon!

xx Agnese

Want to increase your productivity to have time freedom while running a thriving business?

Freedom Business Formula coaching Agnese Rudzate online course

Want to boost your productivity by restoring your mind to balance, harmony and clarity?

Path to Clarity Meditations Agnese Rudzate Organizing

What to know how to organize anything?

strategy on how to organize anything agnese rudzate
Agnese Rudzate The Next Level success strategist for 6-figure businesses

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 “LESS” & “SIMPLE” approach to life, business and mind for next level success

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Focused work

Focused work

In distracted world focused work becomes rare, therefore even more appreciated and valued. It is not easy, but there are good news for you. Keep reading to find out how you can take your focus to the next level for super-performance.

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4 step method to help you decide if you should call a meeting

It’s truly life-changing once we start to honor our time and stop wasting it on activities that serve us very little. One of those activities are meetings. If you’re a coach who is on their way to level up, communication with your team is your daily necessity. However, there is a big difference between time well spend and time well wasted.

Read More »

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Why do coaches keep struggling to take productive action and how to fix it?

Why do coaches keep struggling to take productive action

There’s a big difference between taking action and taking productive action. The only secret there is lies in our intention behind our actions. That’s it. That is your answer to the unproductive action you’re taking to keep yourself busy without any clear return on your time investment.

There is nothing wrong to scroll through Facebook if that’s what you intend to do. However, when you mindlessly swipe one reel after the other it’s when innocent minutes turn into wasted hours.

Here are a couple of reasons why you keep struggling to take productive action when running a coaching business:

    1. You have a to-do list. Yes, that’s right! Having a to-do list is highly ineffective and distracting. If you choose to have one, it’s your responsibility to make it as short and focused as possible. If you choose to never create one again – simply schedule the actions you have on your to-do list into your calendar. That way you will assign time for important tasks and eliminate what is not actually serving you.
    2. You’re afraid of leveling up. And that fear is keeping you unproductive. Maybe you don’t even know it yet, but unconsciously you are making decisions that keep you in your comfort level. Nothing bad with that, because you are in a great place. However, if you want to reach that Next Level of success, you have to be willing to commit to changes and stretch yourself to grow.
    3. You know and do everything. Yes, there are a lot of coaches who wear too many hats and “think” they know how to do everything better than anyone. While that might be true in your mind, it’s time to invite more trust int to your management system. Doing everything by yourself is not productive, it’s exhausting. Time is precious, so are your other recourses (money, energy, ..). If you think that you’re saving money by doing everything yourself, you’re right. But other resources like time and energy are fading at a lightning speed. It’s all about prioritizing well enough so you can enjoy a great balance of all of your recourses.

"Doing everything by yourself is not productive, it’s exhausting." - Agnese Rudzate

Taking action is fairly simple. Although many struggle with that and tend to procrastinate, make excuses, and waste time by doing trivial tasks. It seems so simple on the surface – just do it! But what to do when “just do it” doesn’t work?

Spending even a couple of hours a day in focused action is not an easy task to complete. However, there are few proven methods that will support you.

    1. Reconsider deleting your to-do list and never creating one again. If you want to know more about my theory on this, please have a look here: The great benefits of deleting your to-do list.
    2. Work on your pain. Your inner tigers highly affect your actions. When we feel discomfort we tend to avoid the task and lean for distractions. It is our inner pain that causes us to waste time. Fear of getting hurt is one of the biggest natural reactions in our bodies that try to keep us safe. However, there is very little growth in “safe”. Stepping out of the comfort takes time and dedication. But it’s possible through your courage to lead by example and create an even greater impact with your talent in coaching.
    3. Trust the process and your team. Even if you don’t have one yet, because “you can do it all”, doesn’t mean that it’s the best way for you to move forwards.  Especially if you’re planning to level up as a business owner hoping to change more and more lives. Meditations have helped me to ground and trust the processes around me, and I’m sure they will help you too. Business growth is not possible without technical improvements, team building, and leadership growth. It’s all part of creating an impact that is far greater than your imagination.

"Change is not scary, it's necessary." - Agnese Rudzate

A lot of components need to come together for you to be able to manage your time with confidence. But it is not as scary and complicated as it might seem. With the right support system, technologies and guidance anything is possible. I mean it!

I would love to hear from you in the comments if you are willing to try one or a couple of my suggestions to fix unproductive action? Which would you choose?

Want to increase your productivity to have time freedom while running a thriving business?

Freedom Business Formula coaching Agnese Rudzate online course

Want to boost your productivity by restoring your mind to balance, harmony and clarity?

Path to Clarity Meditations Agnese Rudzate Organizing

What to know how to organize anything?

strategy on how to organize anything agnese rudzate
Agnese Rudzate The Next Level success strategist for 6-figure businesses

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 “LESS” & “SIMPLE” approach to life, business and mind for next level success

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What's behind well managed time

What’s actually behind well managed time?

Take yourself to the next level success with this short but sweet brain science behind well managed time to flow effortlessly through time.
Knowing this will give you a better perspective and insight into your own actions and decisions towards success.

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Planning liberation blog article agnese rudzate productivity business systems

How to make planning Liberating instead of Restricting?

We all plan, like it or not. We plan our meals for the day, we plan our vacations etc.
The frustration comes in when things don’t go as planned. Instead of looking for different options we tend to “quit” and say we prefer to “go with the flow”.
But let me show you how planning can be liberating not restricting.

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[VIDEO] Eliminate before you delegate

Eliminate before Deligate video blog Agnese Rudzate productivity coach for business owners

By delegating unimportant tasks you waste your money + someone else’s time.

This simple action will set you free from unnecessary, unimportant and badly-defined tasks that shouldn’t be done in the first place, because they not only waste your time, but also your money.

 

"Eliminate before you delegate to save time and money." - Agnese Rudzate

If you have ever been given weird tasks, unimportant work, illogical assignments, you understand when I say that it’s not fun, productive or motivating. Quite the opposite – boring and complete waste of your time, knowledge and experience that could be used to bring real tangible results to the company instead.

As a leader it’s your job to show you know better. Be sure to use delegation to grow your business rather than as excuse to create more movement without clear results.

Watch my video where I talk about the importance of eliminating before delegating.

How about you? Are you assigning important useful work that not only saves you time, money, but also brings results?

I would love to hear your experience with delegation and how it has affected your business profits and time freedom?

To wise choices!

xx

Agnese

Want to increase your productivity to have time freedom while running a thriving business?

Freedom Business Formula coaching Agnese Rudzate online course

Want to boost your productivity by restoring your mind to balance, harmony and clarity?

Path to Clarity Meditations Agnese Rudzate Organizing

What to know how to organize anything?

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Agnese Rudzate The Next Level success strategist for 6-figure businesses

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 “LESS” & “SIMPLE” approach to life, business and mind for next level success

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Delegate the right way Agnese Rudzate productivity strategist mentor coach

How to Delegate the right way

Delegation can take many different forms, and each option depends on your business and your needs.
To avoid my trial and error along the way I want to introduce you to a couple of points to take into consideration when planning to delegate and help you to figure out what is best to outsource.
Delegation requires trust plus it is even harder to build trust when you’re overloaded. Delegate the right way when implementing these tips.

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Agnese Rudzate Productivity Strategist 20 fun facts about me

20 fun facts about me

It’s time to get more open and reveille some facts about myself just for fun and because I wanted to challenge myself to see if I can even come up with 5 facts worth sharing.
Some of the things you might already know, some will be new and others… I’ll let you judge for yourself.
Either way, I hope this takes your mind off your to-do tasks for a moment and lets you switch off the brain.
So, I say we get to know each other a whole lot better, shall we?

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Working less blog post Agnese Rudzate productivity strategist

Are you scared of working LESS?

I believe I’m not the only one who has been conditioned to think that the harder I work the more money I will make, the harder I work, the more successful I will be, the harder I work, the more worthy I will be, the harder I work, the more appreciated I will be and so on….
How to change that make working less do you a favour.

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9-5 Illusion

Agnese Rudzate blog posts 9-5 illusion productivity organizing focus

9-5 illusion

Stepping out of society's framework to take your own way

Many women in the coaching industry that I have spoken to about their own entrepreneurship beginnings have struggled to define their work structure. Things like

- How much should I be working?

We might feel free without the boss telling what and when to do certain things, but complete freedom leaves us unproductive, overworked, sleepless and burnt out eventually. Structured freedom is the way towards productive work if you want to achieve more in less time making the most income in that time frame.

- What is the best way to plan my day?

Without a clear plan, there will be a lot of multitasking, a lot of uncertainty, procrastination and tasks switching. Again, super unproductive. 

- With what to start?

 So often we have hundred ideas and hundred to-do tasks on our list. We want to do everything, because everything seems important, just to realize at the end of the day, that not much has been achieved.

All these are valid questions, concerns and occurring patterns that block potential.

It was easy to know what to do and when to do things when you had your 9-5, because you didn’t have to figure it all out on your own. There was someone who told you the rules. All you had to do was to follow them (even if you though that some them are nonsense, waste of time and completely stupid). 

"If we have 8 hours to fill, we fill 8 hours." - Agnese Rudzate

Our society is defined by a 9-5 framework, by perception that you have to work long and hard to be successful. And then, when you are working less and notice enjoying it, you kind of almost feel bad or ashamed so you hide it, doing meaningless stuff just to fill that time. Because that’s what you’re supposed to do!

Think real hard if you really need 8 hours to 

Do you need 8 hours to….

- become who you want to become?

- feel good about yourself, feel worthy?

- to show others how hard you work?

Or maybe it is the time you break those status que’s and start valuing your time for real!

Start focusing and doing ONLY what brings results.

Start prioritizing your most important tasks.

Start delegating tasks that don't require your genius.

Start decluttering your environment and mind to achieve results fast.

You don’t need 8 hours. Society needs you to work 8 hours so they can approve of you. Dare to challenge yourself and step outside your 9-5 mindset. 

What would you do with that extra time on your hands?

Would you start another project?

Would you spend more quality time with your family?

Would you travel places?

Would you dive deep into self-care?

Once you get clear on how you will fill your free time, it becomes your best motivation to create that for yourself. 

Give me a YES, if you want or are stepping out of society’s perceptions of what valued work should look like!

I would love to hear your experience starting your journey and braking status quo. 

If you are ready to break the statues quo by working the minimum and still running a striving business, join Freedom Business Formula today to get a discount!! Together we will make 4h work days your reality. 

Here’s to our own journeys that shape our success in the way WE want!

Have a lovely week!

xx

Agnese

Want to increase your productivity to have time freedom while running a thriving business?

Freedom Business Formula coaching Agnese Rudzate online course

Want to boost your productivity by restoring your mind to balance, harmony and clarity?

Path to Clarity Meditations Agnese Rudzate Organizing

What to know how to organize anything?

strategy on how to organize anything agnese rudzate
Agnese Rudzate The Next Level success strategist for 6-figure businesses

About Agnese

 “LESS” & “SIMPLE” approach to life, business and mind for next level success

Let's connect

Search Blog Posts

Eliminate before Deligate video blog Agnese Rudzate productivity coach for business owners

[VIDEO] Eliminate before you delegate

By delegating unimportant tasks you waste your money and someone else’s time.
Watch my video where I explain the importance of eliminating unimportant tasks for wellbeing of your business and delegating only important, well-defined tasks for to not only scale your business but save time and money while doing that.

Read More »
Agnese Rudzate blog posts 9-5 illusion productivity organizing focus

9-5 Illusion

Stepping out of society’s framework to take your own way.
Things like:
– How much should I be working?
– What is the best way to plan my day?
– With what to start?
are all valid questions, concerns and accusing patterns that block potential. You don’t need 8 hours. Society needs you to work 8 hours so they can approve of you. Dare to challenge yourself and step outside your 9-5 mindset.

Read More »
5 ways to keep life and business simple Agnese Rudzate Coaching Productivity for business owners Blog

5 ways to keep life and business simple

Increased happiness and income from simplifying things.
When distractions cut down on your productivity it’s easy to get overwhelmed and switch focus on unimportant tasks and start consuming more than creating. This is when SIMPLE moves away and COMPLICATED comes in giving you more of what you don’t need – frustration.

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5 ways to keep life and business simple

5 ways to keep life and business simple Agnese Rudzate Coaching Productivity for business owners Blog

5 ways to keep life and business simple

Increased happiness and income from simplifying things

When distractions cut down on your productivity it’s easy to get overwhelmed and switch focus on unimportant tasks and start consuming more than creating. This is when SIMPLE moves away and COMPLICATED comes in giving you more of what you don’t need – frustration.

Here are 5 ways how you can make your life more simple today

  1. Declutter your home – get rid of anything you are not using. Don’t keep things just to have them with a thought that you will use it some day. That day might never come, so be wise with the stuff you fill your space. Because your space is important for your wellbeing. The less clutter you will have, the more at ease you will feel. Here you can read my blog and watch a video on How to Declutter your Home for well Deserved Clarity. 
  2. Organise your workspace – keep things where they belong so you don’t waste time trying to find them. The same applies to your computer and phone. To help you do that here is my free audio on How to Organize Anything where you can learn 3 steps to less chaos.
  3. Cut out time wasters – step back and analyse a bit what takes your attention away, what stops you from completing your day’s goal, what gives you that feeling at the end of the day when you have done a lot, but haven’t achieved anything meaningful. If you need help in quick self-audit go ahead and read my blog about 7 Habits that Wastes Your Time.  
  4. Get rid of distractions – while there are a lot of things that distract us every single day, we are not without fault here. We are the ones letting ourselves get distracted thinking “it will just be a minute” turning out to another hour of wrong focus. Here I explain how to Tackle you Distractions to Gain Back Your Focus. 
  5. Make to-don’t list. Doing less of the things you shouldn’t be doing will highly increase your productivity leaving you with a more simple and stress free life. To help you make one, here is my take on what should be on that list.

Last, but not least, learn to say “no”. Prioritize yourself. You can’t do everything. Find out what’s really important to you and focus on those activities.

"Find out what's really important to you and focus on those activities." - Agnese Rudzate

If you need help in getting to more SIMPLE life in business, join the course Freedom Business Formula and together we will double your profit and time freedom. 

Do you believe that Less stuff is better? That Stuff in general weights you down?

Let me know in the comment of you think that living a simple life gives you more time for the important things?

I would love to hear your takeaway and any suggestions to simplify life.

To more simple life!

xx

Agnese

Want to increase your productivity to have time freedom while running a thriving business?

Freedom Business Formula coaching Agnese Rudzate online course

Want to skyrocket your productivity with private coaching to become a top performer?

One one one empowerment coaching session Agnese Rudzate organizing

Want to boost your productivity by restoring mind to balance, harmony and clarity?

Path to Clarity Meditations Agnese Rudzate Organizing

What to know how to organize anything?

strategy on how to organize anything agnese rudzate
agnese rudzate super power organizing

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 “LESS” & “SIMPLE” approach to life, business and mind for outrageous success

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7 habits that wastes your time Agnese Rudzate productivity organizing coaching Freedom Business Formula

7 habits that wastes your time

Have you fell like time is running faster than usual and by the end of the day you have achieved close to nothing? Learn how to create more time to do things that bring results.
Set yourself up for success by eliminating these 7 time wasters and you may find you have more time than you realize.

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Productivity coach vs Business Agnese Rudzate freedom business formula

Productivity coach instead of Business coach

How to choose which one is better for you and your business growth?
No doubt that any coaching is designed to get better results. Coach is someone who helps you get past roadblocks and tackles weak links to fix them for greater profits. But most people think that business coaching are the only way to make you more successful. And while it’s proven to help grow businesses, it’s not always the best option. Let me explain.

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7 habits that wastes your time

7 habits that wastes your time Agnese Rudzate productivity organizing coaching Freedom Business Formula

7 habits that wastes your time

Learn how to create more time to do things that matter

In days like these (“Where did the time go?”) your time was probably eaten by many distractions. To stop yourself from getting distracted and pulled different directions, it’s important that you attach value to your time. 

By using your time wisely you will have more of it for things that matter to you, like spending time with family and friends or pursuing other projects.

Set yourself up for success by eliminating these 7 time wasters and you may find you have more time than you realize.

    1. Notifications on your phone. Those who have been around here for some time know that I keep encouraging everyone to turn off all their notifications on the phone. That “beep” sound distracts you in fraction of a second, but unfortunately it takes much longer to get back in to your creative flow after this innocent “I will just quickly check-it might be urgent”.
    2. Open email all day long. For better productivity, you should set certain times when you allow yourself to check emails and ti should not be more than 2 times per day. Seriously, it is enough times (Im talking from experience). Like this you will not only save time, but will be able to focus better and process more emails in less time.
    3. Multitasking. You have probably heard about it, but let me remind you again. Trying to do more than one thing at a time actually diminishes your productivity. The human brain simply isn’t designed to multitask. Let me explain. Your brain slows down as it switches between tasks, with takes more time and makes you less efficient. Focusing on one thing at a time will make you more effective – better results with fewer errors.

"Multitasking is shifting between two or more tasks without really focusing on either one. This leads to errors, time waste and stress."- Agnese Rudzate

4. Scrolling through Social Media. BIG waste of your time when you use it for personal use. You get sucked in to random posts only to realise that another 20 minutes have passed without creating results for your future. Mind your own business (literally) and create before you consume. When used effectively, social media can help boost your business and increase sales. But be careful, because constantly checking your news feed or looking to see how many people are following you is eating away at your focus and time.

5. Keeping your work space messy. Disorganized work spaces highly wastes your time because your focus is pulled in different directions, it’s hard to find things you need and, let’s be honest, it’s not a pretty look. Take all the clutter away leaving just the necessary for productive work. When everything has a place, you’ll be able to quickly find what you need and move on to the next thing.

"Your disorganization is wasting your time by making it difficult to find anything." - Agnese Rudzate

6. Taking too many breaks. This is new to me, as I am that kind of person, that forgets to take a break instead of taking more than I should. However I have discovered that this is a habit for many making results hard to reach. The problem with this habit, you end up lingering and never really get your focus back. Schedule your break to keep yourself in check and focused.

7. Working when exhausted. I’ve been there. It’s not pretty or healthy. All it does is creates more exhaustion, more mistakes and less quality. You may end up facing burnout. Do yourself a favour and make sleep a priority. The time you spend resting will pay off when you’re awake and ready to take on the world.

"Do yourself a favour and make sleep a priority." - Agnese Rudzate

Once you are clear on what wasted your time, create a to don’t list to get clear on things you know you should not be doing. Here are my suggestions on what to put in there for less distractions and better productivity 

Click here to learn my formula on how to make more time in a day while running a thriving business. 

Let me know how are you handling your time wasters and feel free to suggest how to make more time freedom.

Here’s to more quality time.

xx

Agnese

Want to increase your productivity to have time freedom while running a thriving business?

Freedom Business Formula coaching Agnese Rudzate online course

Want to skyrocket your productivity with private coaching to become a top performer?

One one one empowerment coaching session Agnese Rudzate organizing

Want to boost your productivity by restoring mind to balance, harmony and clarity?

Path to Clarity Meditations Agnese Rudzate Organizing

What to know how to organize anything?

strategy on how to organize anything agnese rudzate
agnese rudzate super power organizing

About Agnese

 “LESS” & “SIMPLE” approach to life, business and mind for outrageous success

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Agnese Rudzate business productivity blog post tackle your distraction to gain back your focus

Tackle your distractions to gain back your focus

We live in a century of connection. While it is quite handy to use different platforms to connect with people form all over, this is also how we get distracted way too often. It is harder than ever to keep focus on assignment and stay committed to the task without letting outside world distract us. Not even mentioning that out inner world takes a great deal in all this and keeps us stuck.

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Agnese Rudzate business productivity blog post to-don't list

To-don’t list for productivity super-boost

All different circumstances that we have, believes that we have grown up with, influences that we are following, new habits we are adopting….all that is shaping our reality. That reality consist of things we do and things we don’t do. How to choose what is write? How to know what actions to take and what to leave behind?
In todays world with information overload, thousand of suggestions to do more and more things, I think it is time to make an inventory and really start doing LESS.

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Agnese rudzate business productivity working from home office feelings

Do you need an office to be productive?

People perform best when they have flexibility but not total freedom and lack of structure. Work from home with designated working place is perfect to not only increase productivity, but also have ability to create your schedule according to yours and your families needs.
Although as service based business owners we have a luxury of working from pretty much anywhere in the world, to be really productive, the space where you do your most valuable work is important.

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[INTERVIEW] Rachael Jencks secrets to productivity

Vicki Chisholm productivity Agnese rudzate

Rachael Jencks secrets to productivity

Learn how Rachael manages her day, family and work life without feeling overwhelmed and being “busy”

As a mom myself, I can relate to women feeling like they do not have enough hours in a day, because there are just too many things to handle! But if doesn’t have to bee that way if you don’t want it. Yes, juggling your kids, business and household can be challenging to say the least, however there is a solution to every overwhelming situation + you don’t have to put yourself, your wants and needs on the back seat anymore! Practicing Productive Action can bring massive peace in to your life, especially if you are work-from-home mom.

Meet Rachael Jencks – Productivity Coach for Women Coaches. She went to school for a long time to become and Attorney and CPA to realize that she did not want to be tied to a desk because she wanted to have the flexibility to work while she chased after her kids. She now helps other women increase productivity and profit in their dream businesses. She practices Productive Action which allows her and her clients to work less and get more done.

“Productive workday is one in which every hour has a purpose.” - Rachael Jencks

Isn’t it why we all started our online entrepreneurship – to have time freedom, financial independence and all the family time in the world? However couple years in, that dream of yours might have faded and gotten blurrier. If that is the case, lets bring it back right now and remember all your WHY’S.

Not that you are back on track with your vision, lets make it a reality with Rachael’s advices, tips and tricks to not only scale you business, but also profit personally.

What is the key to productive work?

“Break down each task into tiny pieces, create a time estimate, and then schedule the pieces into your day. Having a plan before you start work is essential.” – Rachael

I have always loved planning, and because of that I have been put down and minimized. Never the less, I started to think that because of organizing and planning I was boring, couldn’t “go with the flow”, allow what ever happens happen, and so on…. But because of my inner voice that did not let me give up on that and follow the crowd, I have managed to not only plan my way to success, but help so many women do the same! Planning doesn’t get in away of your creativeness, it serves to bring out your genius when is the right time. Honestly, planning is freeing and stops overwhelm come in to your life –  and that is a true gold.

If you need more convincing hear Racheal out: “Productive workday is one in which every hour has a purpose. The purpose may be free time, kid time, or work time, but you have an intention with each hour. Overwhelm develops when we feel like we should be doing something else or when we spend too much time thinking about when we are going to do certain tasks. This is true for creating a sales funnel or laundry! Have a schedule is truly freeing.”

But how to know what to do first, what projects need more attention than others, how to prioritise them? Follow Rachaels example:

    1. Look at due dates, how much time they are estimated to take, and the ease of completion.

  2. Look at the available time slots in you schedule and start scheduling.

“If it is a project that does not need my full focus, I might schedule it while my kids are working on school work next to me, but if it needs focus time I make sure that I schedule it at a time when they are either asleep, not at home, or doing something where they do not need me. I always make sure to schedule in time to refresh myself and to focus on my kids. I limit each day to no more than 3 projects.” – Rachael.

What time of the day you are you most productive?

It is so important to prioritize your tasks not only considering your family schedule, but also your productivity flow. That way you can save plenty of time, not drag your tasks for far too long, have way less overwhelm and way more free time.

Rachael says she is most productive first thing in the morning and tries to do the work that requires focus at that time. “I am worthless after 8 PM!” – Rachael.

Do you know when you are most productive? Are you using it to your advantage?  Knowing this will save you hours and help finish big projects faster and with much better quality.

How to keep yourself focused?

“I stay focused by scheduling “focus time”. During this time, I turn off notifications and avoid looking at email and messages. I have projects that require my concentration scheduled at this time and I know this is the only way they will get done.” – Rachael.

Those who have been following me for some time might know that I do not have any notifications that beep or show up on my screen, simply because they are DISTRACTING! If you really need and want to do your best work without interruptions during certain time, eliminate your options to get distracted. Don’t get me wrong, I am not saying that you shouldn’t allow yourself any social media time, just make sure you don’t do it to distract yourself or procrastinate.

To make it easier for you, make sure to plan your breaks as well. It is important to refresh, stretch, clear your mind so you can get back to work with full force. Rachael also schedules brakes, which length depends on what she is doing for the day – it might be the time when she brings kids to practice or even 15 minutes to scroll through Facebook.

You don't have to do everything!

Delegating some of your tasks is a great way to reduce working on things that you don’t necessary like or aren’t good at, creating more time to work on what no-one else can do for you – your genius.  Rachael: “I have a VA that helps me with my podcast after I record it. There are just parts of business that I do not enjoy so I like to hand those over to someone else. I will not do a very good job if it is not fun and it gives me more time for the tasks that only I can do like coaching.”

Lack motivation?

“To boost energy when I am lacking motivation, I exercise, listen to music, and chat with my kids. I also do a ton of self-coaching to get to the bottom if why I am lacking in motivation. Once I find out why, I can get back at it.” – Rachael.

“Take Productive Action instead of Massive Action. Massive Action is driving 100 miles an hour using the wrong map. Productive Action is planning your trip before you take the journey!” - Rachael Jencks

It has been my pleasure to interview this amazing women to open my #wisewomen blog series. 

My biggest take away from this experience is to to be reminded about taking productive action instead of massive one. It is SO important if we truly want to reach our goals faster but without overwhelm.

I hope you will take away her experience to get more productive in your life and business, because productivity=profits.

If you want to know Rachael better, feel free to visit her homepage and join her Facebook group where she will help you with Productivity, Time Management, Accountability, Business Strategy/Systems and Mindset.

Now I would love to hear from you! What tips from Rachaels experiance you can take away and implement to boost your productivity?

What time if the day are you most productive?

Don’t hesitate to add your own suggestions and experience on how you are managing to boost your productivity in life and business?

Have a productive week!

xx

Agnese

Want to increase your productivity to have time freedom while running a thriving business?

Freedom Business Formula coaching Agnese Rudzate online course

Want to skyrocket your productivity with private coaching to become a top performer?

One one one empowerment coaching session Agnese Rudzate organizing

Want to boost your productivity by restoring mind to balance, harmony and clarity?

Path to Clarity Meditations Agnese Rudzate Organizing

What to know how to organize anything?

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agnese rudzate super power organizing

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Vicki Chisholm productivity Agnese rudzate

[INTERVIEW] Rachael Jencks secrets to productivity

She is a Productivity Coach for Women Coaches. Went to school for a long time to become and Attorney and CPA to realize that she did not want to be tied to a desk because she wanted to have the flexibility to work while she chased after her kids. She now helps other women increase productivity and profit in their dream businesses. She practices Productive Action which allows her and her clients to work less and get more done.

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Work efficiently, even when everyone’s at home..

While many of you have been working form home before, things still might be quite different for one reason – all your family is at home with you! That might be something new, so now you have to adapt and be able to work while everyone’s at home.. Meaning, you have to make sure they are allowing you to work, you have to find time for them and for yourself as well. So let me give you couple of suggestions on how to work more efficiently from home..

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Time management means that you are not only productive with your time, but your productivity is focused on achieving your business goals. Planning ahead today saves you time, and unnecessary stress, tomorrow. Once you have established your goals, you can also start working on a feasible timeline to reach them.

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To-don’t list for productivity super-boost

Agnese Rudzate business productivity blog post to-don't list

Create your own to-don’t list

to super-boost your productivity

All different circumstances that we have, believes that we have grown up with, influences that we are following, new habits we are adopting….all that is shaping our reality.

That reality consist of things we do and things we don’t do. How to choose what is write? How to know what actions to take and what to leave behind?

In todays world with information overload, thousand of suggestions to do more and more things, I think it is time to make an inventory and really start doing LESS.

You might know that to-do list is an amazing way to get things out of your head and on to a paper to clear your mind, so you have more space to work on your genius rather then occupy yourself trying to not forget your next step.

And how good does that feel, when you cross out or check off a task?? (It’s the best!)

However so many of us still struggle to reach deadlines and find hard to focus, have thousand thoughts running through head and our to-do lists seems never ending…

Is it because even though we do our to do list, we also do things we know we shouldn’t do!

“It is time to make a to-don’t list so you super-boost your productivity and live better-quality life.” - Agnese Rudzate

What goes in to this list?

1. Things you like doing but you don’t need to do.

2. Things you keep doing although they are not that important.

3. Things that you think you need to do but that are not really necessary.

Creating a list of the things that distract you during the day will make you more aware and better prepare you for avoiding distractions.

When you don’t think about what you shouldn’t do then it’s much easier to get distracted and waste time doing things you shouldn’t do while things on your to-do list go undone.

So let me help you with basic things you should include on your list to super-boost your productivity so you are able to focus on what you actually should be doing:

1. Don’t work in a distracting place.

If you ave an office, it should be the most inviting, motivation and inspiring place where you are in the zone to create. (more not that in my other blog about home office). If there is anything that takes your attention away, you should get rid of that. If you get easily distracted, try avoiding working n coffee houses, on your couch next to tv or other places where you KNOW you will not be productive. It is not a atome science, your working space defines your productivity, so make the most of it and do yourself  favour by choosing wisely where you will work on your genius.

2. Don’t spend time on social networks.

While for most of us networking is part of business, it is very easily to get distracted and start stalking people. If it is the case for you, make sure you designate time that you spend on socialising for work and for pleasure. For really productive day you should not spend more than 15 minutes on social media for pleasure. If you need to work on Facebook, then focus on your work and once finished, close it to move on to the next task.

3. Don’t leave your email open all day.

It is proven that notifications are our biggest distractions. Weather they are coming from your email or any app you may have on your laptop or phone, they cause disruption in your creative flow. I have always suggested to turn off all notifications, but when it comes to emails it is super important. Without designated time specifically to work on emails, we might as well spend all day checkin our inbox, answering as soon as new email comes in while trying to complete other tasks. Designate time in a day when you are dealing with your emails, instead of dragging it out through out the day. There are many different tools that can help you to work on your email with better effectiveness, like Boomerang. This way you will be able to focus and deal with more emails in shorter amount of time and create extra time for what ever you want! How cool is that?

4. Don’t help everyone who asks.

Yes, might sound harsh, but hear me out. Your inbox might be filling with offers, request, suggestions and invitations. Your job is to filter what is serving your and what doesn’t. I am very well aware of a want to help everyone. However it is physically impossible! It is the good old “learn to say NO” truth that liberates. A good way to filter is to make a list on what interest you, what you would like to participate in, what serves your business and therefore your legacy on helping others. If the request you receive is not in your wheelhouse, don’t think about it too much, politely decline and move on.

5. Don’t spend too much time on your to do list.

It is understandable that you want to be careful on what goes on it, but this should be a fairly quick task without taking hours of your time. 15 minutes daily should be more than enough to be clear on your tasks for the day.

 

Leave a comment below and share your thoughts and insights with me.

Which item in the to-don’t list resonates most with you? How do you intend to act upon this?

I would like to challenge you to stop doing at least one of the items above that is most relevant to you.

Tell me how you go in the comments below, or if you are serious enough about making a self-improvement move and super-boost your productivity.

What would you add to this list?  What’s one thing YOU need to put on your TO-DON’T list today? 

Feel free to add your suggestions in comments to better everyones focus and super-boost productivity. 

Have a productive week!

xx

Agnese

Want to increase your productivity to have time freedom while running a thriving business?

Freedom Business Formula coaching Agnese Rudzate online course

Want to skyrocket your productivity with private coaching to become a top performer?

One one one empowerment coaching session Agnese Rudzate organizing

Want to boost your productivity by restore mind to balance, harmony and clarity?

Path to Clarity Meditations Agnese Rudzate Organizing

What to know how to organize anything?

strategy on how to organize anything agnese rudzate
agnese rudzate super power organizing

About Agnese

 “LESS” & “SIMPLE” approach to life, business and mind for outrageous success

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Freedom Business formula online course Agnese Rudzate coaching

How to make more time in a day while running a thriving business?

Million dollar question, isn’t it?
I might have just the answer for that.
You see, in the world where everyone wants MORE, I’m all about choosing LESS – less distractions, less on my plate, less stress and overwhelm, less hustle and wondering around and trying to figure what works.
Instead I follow my mentors advices and use proven methods to not waste any time, get work done effectively and being able to enjoy afternoon tea on a balcony with my family.

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Get organized to save money Learn how highly disorganisation in your personal space affects your financial situation and learn solutions on how to turn that around.

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Learn how highly disorganisation in your personal space affects your financial situation and learn solutions on how to turn that around.
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Work efficiently, even when everyone’s at home..

Work from home Agnese Rudzate organizing thriving business

Work efficiently,

even when everyone's at home..

A lot of things have changed for so many of us and I have to say that this worldwide “Situation” will stay in our memories for some time.

While many of you have been working form home before, things still might be quite different for one reason – all your family is at home with you!

That might be something new – now you have to adapt and be able to work while everyone’s at home.. Meaning, you have to make sure they are allowing you to work, you have to find time for them and for yourself as well.

So let me give you couple of suggestions on how to work more efficiently from home..

Kindly note...

We each are in slightly different situation in our lives, in our homes, in our businesses. That being said, since we all have to be at home now, the following tips might highly increase your work productivity. Be aware that not all of them will be applicable to you, so take what resonates and leave the rest.

1. Work from home is still a work, so treat it like one. It is so easy to get lazy, sleep in, get to your laptop in pjs. Lets be honest here – that will not grow your business, increase produtivity and inspire your family. So get up at the same time, do your morning routine, get dressed and treat your work from home like a real work.

2. Set a time for your work. Start and FINISH time. That will prepare you mentally to work more effectively.  This will also give your family a structure to respect, so you can fully concentrate on what needs to be done and use the time solely on your work. Establish your office hours and communicate your expectations with anyone who are at home with you.. That will help you keep the focus on work. And for your family members that will signal that seriousness of what you do. 

“It is much more productive to work in a structure than chaos.” - Agnese Rudzate

3. The space you work in is supper important. I speak more about that in my video here. But in short, your working place either motivates you or it doesn’t. So to work more productively during the time that you have set for yourself, the space you work in needs to be inviting, motivating, inspiring or making you feel how you want to feel when you are in the process of creation. It involves a lot of basic things like lighting, plants, vision board, etc. Do what ever makes you inspired.

Side note: Having an office space might work for some, but there are times when you just feel stuck. What to do? If it is possible, change your work place. Sit on a couch or work on a balcony to mix things up and to get inspired and uplift your mood. As long as these changes doesn’t distract you, your are good to go.

4. Take a break and move around at least every hour. Sitting too long by your computer will lower your focus, motivation and inspiration. So try to sand up and move around, stretch, make a tea, go and soak up some sun on the balcony, just move. But if you really want to shake off the routine – do quick running in place, frog jumps or dance. That will for sure shake of all distractions. 

5. While background music doesn’t work for me, it might be a great motivator for you. I have spoken with many women who are using inspiring music to help them focus and get in to the mood. Something to try, if you have not already..

6. As difficult as it might be to concentrate when working form home, begin your working day with most important tasks. Like that you will jump start your day efficiently and the rest will follow in alignment with your energy. Schedule your calls, meetings in the afternoon, after your have finished your most important tasks. If work from home is new to you, try to do video calls instead of phone calls — that way you will get can more connection and some social interaction.

7. Don’t let the online space be the first thing you do in the morning – that will highly distract you from your most important tasks. Create first, then consume. You’re phone should be put on silent during your work. And if you think that your phone doesn’t distract you, think again and be honest with yourself and write down every time you are trying to work and end up scrolling your IG? A great way how to avoid this distraction is to schedule times for when you check emails and social media. 

 

I hope that some of these tips could increase your productivity and inspire to grow your business even when everyones is at home 🙂

Feel free to add any tips in the comment to support each other and inspire to achieve even more…

Here’s to your productivity even working from home with everyone else being at home at the same time… 

xx

Agnese

Want to increase your productivity to have time freedom while running a thriving business?

Freedom Business Formula coaching Agnese Rudzate online course

Want to skyrocket your productivity with private coaching to become a top performer?

One one one empowerment coaching session Agnese Rudzate organizing

Want to boost your productivity by restore mind to balance, harmony and clarity?

Path to Clarity Meditations Agnese Rudzate Organizing

What to know how to organize anything?

strategy on how to organize anything agnese rudzate
agnese rudzate super power organizing

About Agnese

 “LESS” & “SIMPLE” approach to life, business and mind for outrageous success

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Agnese Rudzate blog simple tips to gain mental clarity

Simple tips to help you gain mental clarity

How to get rid off worries and brain fog to welcome peace of mind, gather thoughts and think straight.
If you feel like your brain is too full of random stuff and you have no mental clarity,you can’t gather your thoughts because you’re constantly worried, ending up in this mental fog when you need your brain the most, too much clutter keeps you from thinking straight then this article will be of great use to you. Keep reading to find the right solution to declutter your mind, get back to your HAPPY place and stay there.

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How tidying up can help to change energy in your house?

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Every one of us at some point in our lives have felt stuck, helpless and confused. While there are many things you can do to change that situation, they all take quite a time to see the first results. However there are many things you can do right now to change your mood by starting to change energy in you house. 

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Declutter your home for well deserved clarity

Declutter your home for well deserved clarity Agnese Rudzate organizing blog

Declutter your home for well deserved clarity

The space where we spend most of our time affects our mood, energy, productivity, focus etc.

Before I dive in to the importance of our personal space, I wanted to mention that I am personally very passioned about helping more women to become more comfortable and confident, by decluttering home and mind so they could become, basically unstoppable. And yes, I believe that our mess in our space (home, office) does affect our ability to think clearly, to work efficiently, with productivity and ability to focus on what is important. So, yes, it does affect our whole LIFE!

In the title I added well deserved, because we need to realise that we are worthy and deserving of all the good things that came, are coming and will come in to our lives and that would include, clarity, peace of mind, relaxation  or what ever that is for you. 

1. How organized space can take you to the next level?

Let me repeat myself to emphasize how important this is: your space and that would be the physical place where you spend most of the time, reflects on your life. It could be your home, your work place, your office.

The environment where you are creating your dream life is supper important and therefore in that place should only be things that make you happy, lifts you up, helps you get centred and focused. And once you have that, you will flow with ease, inspiration will come effortlessly which will make you calmer, not worried, more grounded and peaceful. And that is everything!

“Your personal space reflects on your life.” - Agnese Rudzate

But don’t forget that you need to find what works for you. I always say that not everything is for everyone, you need to find what works for you. And that is the beauty of it, because we are all so unique in our dreams, needs and abilities.

Now when there is so much information hitting us on every corner, there are so many distractions out there, but most importantly in here (our mind), it doesn’t let us to focus. 

Surely the mess on your working desk doesn’t help you concentrate. When you are moving the papers around, trying to find that one where you wrote that important thing so you would not forget it. It wastes your time and energy. That precious time and energy that you could spend on creating your dream life instead of reorganising your desk trying to get some work done. This is how you loose your productivity, your efficiency. 

2. What is clutter and how it keeps you stuck?

Clutter is something that keeps us stuck in a way that it doesn’t let the energy change in your home, because all of those things are not serving you any more, but they are still there. And if something doesn’t serve you, it serves someone or something else. But you want, or should want, is to surround yourself with things that makes you feel better, are there when you need them, serves their purpose, makes your life easier.

Its like with people. If you want to grow and evolve, you can’t surround yourself with people that constantly moan and bring you down. The same is with your space. If something is bothering you – take it away, give it to someone who will appreciate it, give it to charity, recycle. There are so many options!

But for some the problem is not giving stuff away as much as it is to knowing which stuff to give away. What I have noticed is that people can’t define what is the clutter for them. For each and everyone of us it might be a different thing.

While there are some items that are quite obviously a clutter, like expired medicine, broken plates, dead batteries, there are also those that we keep for what ever reason and might not realise that they are still things that serves us no purpose what so ever.

If whenever you are in doubt I have a 5 question solution for you.

By answering them you will get very clear very quickly on what stuff needs to leave your space.

 

help yourself to declutter clarity Agnese Rudzate organizing
Pin it!

3. How Cleared space effects you, your work, your productivity.

Once I declutter, I have immediate sense of relief and freedom. I have more space to breathe and create. My advice to you is to declutter first, before you dive in to organising, reorganising, tidying up, cleaning. 

 

“The less stuff we have, the less distractions are taking our attention away, which means we can focus on what is important to us.”

You may say that while you are clearing, organizing, tidying up you will not get any work done. This is very true. But when you do get to work, you will be more productive than ever. Because there won’t be a thing that takes our focus away!

You probably have heard of a saying: Where focus goes, energy flows. So make yourself a distraction free place where you can focus on what is important.

Please don’t get me wrong, I am not saying that you should take everything out of your office and sit in a white box so there is nothing else you can focus on except your computer screen to be the most productive.

If your work space is important to you for creating that life that you want, it’s important that you feel what ever you want to feel in there.

Weather that would be super productivity, calmness, maybe relaxation or motivation. Choose what works for you, experiment, try to get rid of couple of things today that no longer serve their purpose and see how the energy shifts.

But I have to say that while organizing and decluttering has a very immediate effect on your mood, there are more things that can help you lead you to a place of ease, peace and clarity. And here I would just like to mention some of them that I have found very useful myself.

4. Other great practices to clear your mind

You have probably hear of meditation and it’s endless benefits. 

Also I can suggest to keep yourself away from internet for 1 day a week to have that time for yourself, your family, because you need to regenerate to dive in the next day with full force. #unplugyoursef

Writing is another great way to clear your head and get to know yourself better and finally, movement. Your brain needs oxigen, your posture will highly benefit from a bike ride, yoga or other way in which you choose to move you body. 

More about above mentioned action you can take toward better mental clarity you can find out here

Declutter your home for well deserved clarity Agnese Rudzate organizing blog
Play Video

While we are all so unique, there are proven methods to help us get what we want, need and long for. Don’t underestimate your power and ability to get where you need to be. When ever you feel stuck, use decluttering as a peace making practice to instantly shift energy and feel more free.

I hope this short insight in to decluttering benefits have given you confidence and motivation to move towards bigger clarity in your life.

Please let me know if there is another great practice that you have find beneficial for yourself, others might find it helpful as well.

xx

Agnese

Want to have time freedom while running a thriving business?

Freedom Business Formula coaching Agnese Rudzate online course

Want to transform your life by stepping in to your power?

Declutter your home for well deserved clarity Agnese Rudzate organizing blog

Want to restore your mind to balance, harmony and clarity?

Path to Clarity Meditations Agnese Rudzate Organizing

What to know how to organize anything?

strategy on how to organize anything agnese rudzate
agnese rudzate super power organizing

About Agnese

 “LESS” & “SIMPLE” approach to life, business and mind for outrageous success

Let's connect

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Valentines day blog Agnese Rudzate organizing clarity love

Learn to be more selfish and make this Valentines’ day about you!

This post is about LOVE – love to the most important person in your life: Yourself!
Although historically Valentine’s day is couples love fest, I believe that we have to love ourselves first to then share it with others. So this year on 14.02. make it about you, treat yourself and dive in to self-care, self-awareness, self- “anything you want it to be” to bring your full potential to the world.

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Tidy your house in 30 minutes.

A quick swipe over sometimes can be exactly what you need, but I suggest you don’t make it your habit. As a result things on the surface will look great, but under everything will still pile up. Therefore I hope these tips will lead you to deeper cleaning once you see how much you can actually achieve in such a short amount of time.

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